Air Travel on Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town – CGDA Order

Air Travel on Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town – CGDA Order

Air Travel – Accounting and Payment by PAO

Government of India

Controller General of Defence Accounts

Ulan Batar Road, Delhi cantt – 110066

(Defence Travel System, E – Ticketing Project)

Phone No.: 011-26108268/26163404 /Fax No.: 011-26163403

E-mail: support@pcdatravel.gov.in

Website: http://pcdatravel.gov.in

No.Mech/EDP/861/E-T/Air

Dated: 15/09/2016

To,

The PCsDA/CsDA,

Subject: Air Travel – Accounting and Payment by PAO

Reference: HQrs Office letter No.Mech/EDP/861/E-Ticketing/Phase-III dated:21-12-2015.

It is intimated that under the e-Ticketing system – wherein Rail Tickets are being booked in lieu of warrants, an Air travel module has also been launched in collaboration with Balmer Lawrie to cover all types of moves like Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town. Air tickets are being booked through DTS since 11 September 2015 by various units across Services under different PAOs. The payment procedure as agreed between CGDA and Balmer & Lawrie is post payment.

2. All PCsDA/CsDA/PCA{Fys) along with this HQrs office has been issued two set of tokens/login-id for this purpose.

(a) One set of Token /Login-Id for DAD Employee: – For booking of Air Tickets i.e. Master Booker Tokens and Competent Authority Approval Tokens for booking of Air Tickets for entitled DAD officers (already issued during training in the Jan, 2016).

(b) PAO tokens for generating and downloading of system generated booking details /Bills and invoices of air tickets booked for DAD entitled officers for payment. Such Tokens (Issued recently) cannot be used for booking of Air Tickets.

3. Process of Booking of Air Tickets: As mentioned in para 2(a) above, one set of Token/Login Id has already been issued for DAD Employee for profile creation of all officer/staffs entitled to travel by Air and booking of Air Tickets. Air Tickets. Initially, profiles of all the officers/staffs working under jurisdiction of each PCsDA/CsDA and PCA(Fys) need to be created for booking of Air Tickets. The creation of profile is a onetime process and need not be done again. When an officer/staffs will be transferred from one PCsDA/CsDA to another, in such case his profile need to be “Transferred out” by the old office and accordingly his new office will perform the activity of “Transfer in” of such officers/staffs. All such activities like profile creation, editing of profile, Air Travel Booking request and cancellation request are performed by master booker /Booker token. At the same time, Approval/Approving token is used for approval of all such request as forwarded by the master booker token through DTS system. Accordingly, once travel request is approved by Competent Authority/Approving Authority, Master Booker/Booker Token can book the Air Ticket as per Travel Regulation and Movement Sanction.

4. Process of Payment of Air Tickets to Balmer Lawrie & Co.: – As mentioned above, the booking of Air Tickets has been launched in collaboration with Balmer Lawrie, the payment procedure as agreed between CGDA and Balmer & Lawrie is post payment. Following steps are involved in processing of payment of Air Tickets to Balmer Lawrie & Co.

(a) Online Accounting and Payment Module for Air Travel: – As mentioned in para 2(b) above, Air Ticket booking details and voucher for Air Ticket booked during a particular period can be generated by logging in to the PAO Module for further processing of payment to Balmer & Lawrie Co.

(b) Preparation of Punching Medium: – After generation of the voucher by logging-in to the PAO Module, PCsDA/CsDA will prepare Punching Medium to compile under respective code head as per classification hand book.

(c) Payment Through NEFT: – After preparation of Punching Medium and Daily Payment Sheet, PCsDA/CsDA will make payment of the due amount through NEFT or through any other process is being followed in their offices. (d) Voucher Settlement: – After payment PCsDA/CsDA will log-in to the PAO Module and will mark against each invoices as payment done.

(e) Voucher Acknowledgement: – All payment will be acknowledged by Balmer & Lawrie through System and PCsDA /CsDA will be able to download Receipt voucher of payment from the system.

4. Claim Submission: – As the Air Ticket booked through system is given to the officer is as good as advance to the officer/staff serving in the PCsDA/CsDA offices, traveler will submit his final claim within one month after completion of the journey along with original boarding pass and a copy of the Air Ticket booked through DTS

5. In this regard it is intimated that PCsDA/CsDA who are not having PKI tokens (One set of Booking Token with two tokens (One for Master Booker/Booker Token and another for Approval Token)) for booking of Air Tickets through DTS and one PKI token (PAO Token) for generation of voucher and processing payment are requested to intimate to this HQrs office for issuing of the same. PCsDA/CsDA/PCA(Fys) offices in possession of one set of PKI token (One for Master Booker/Booker token, another for Approval token) are requested to start booking of Air Tickets through DTS immediately.

Jt. CGDA (IT&S) has seen.

Sd/-

Deepak Kumar

Sr.ACGDA(IT & S)

Source: www.cgda.nic.in

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Availing of Home Town LTC for other places

Press Information Bureau 

Government of India

Ministry of Personnel, Public Grievances & Pensions

04-August-2016 15:46 IST

Availing of Home Town LTC for other places 

Vide DoPT’s O.M. No. 31011/3/2014-Estt.(A-IV) dated 26.09.2014, Government employees have been allowed to convert their Home Town LTC to visit Jammu & Kashmir, North-East Region and Andaman & Nicobar Islands under the present scheme upto 25.09.2016. 

Government servants entitled to travel by air can avail this LTC from their Headquarters to the destination. While, the Government servants not entitled to travel by air may travel by air in Economy class in the following sectors: 

(a) Between Kolkata/Guwahati and any place in NER 

(b) Between Kolkata/Chennai/Bhubaneswar and Port Blair. 

(c) Between Delhi/Amritsar and any place in J&K. 

Journey for the non-entitled employees from their Headquarters up to Kolkata/ Guwahati/ Chennai/ Bhubaneswar/ Delhi/ Amritsar will have to be undertaken as per their entitlement. 

Reimbursement under the Leave Travel Concession scheme does not cover incidental expenses and expenditure incurred on local journeys. 

This was stated by the Union Minister of State (Independent Charge) Development of North-Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances & Pensions, Atomic Energy and Space, Dr. Jitendra Singh in a written reply to a question by Shri Pramod Tiwari in the Rajya Sabha today. 

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Clarification on definition of Hometown LTC

OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS)

10-AI S.K. BOSE ROAD, KOLKATA – 700 001.

No.T/1/72/Circular-28

Date: 06/07/2015

To. The Secretary, OFB, 10-A, S.K. Bose Rd., Kol – 700 001

2. All Sr. General Managers / All General Managers Ordnance / Equipments Factories

3. All Group Controllers & Br. SAO/AOs.

Sub: Clarification on definition of Hometown LTC

Attention is invited to HQr office CGDA, New Delhi letter No. AN/XIV/14162/TA/DA/LTC/Vol-II dated 04/03/2014 in regard to above mentioned subject wherein it is clarified that “areas falling within Urban Agglomeration of a city but within different districts may be termed as same station for the purposes of LTC Rules”.

It is, therefore, once again impressed upon all concerned to comply the aforesaid guidelines while availing home town conversion in LTC.

Kindly ensure maximum/wide publicity of the above points within your jurisdiction for effecting compliances.

This has approval of J. C. A. (Fys.).

Sd/-

(VIDHU AGGARWAL)

Asstt. Cont. of Accounts (Fys.)

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Headquarters/Home Town Leave Travel Concession : Central Government Employees’ Confusions Continue

Headquarters / Place of Posting and Home Town LTC: Central Government Employees’ Confusions Continue on this matter

“The number of Central Government employees utilizing the LTC facilities has increased substantially thanks to the initiative of the tourism department to encourage the development of economically-backward states”

Not many would have know this message that there are a number of retired Central Government employees who had completed 40 years of their service without utilizing even a single LTC facility.

“Once upon a time, LTC was considered as a wasteful expense…things have changed, and now people treat it as an indulgence…!”

In the past, not many were interested in LTC because the families were big and only the lowest class journey fare was reimbursed by the Central Government. But, now, LTC includes travel in air-conditioned class and air-fare. Not surprisingly, employees are now very much interested and are utilizing the facility without fail.

Practical difficulties began when a number of employees began to travel. One of them was the situation where the office location and the employee’s hometown are the same. Usually, Central Government employees are posted in towns and cities that are away from their hometown, or their native place. At the time of joining, the employees are required to denote a village or town as their home Town. This cannot be changed.

Once in every four years, the Government would give the option to reimburse the to and fro travel tickets for the employee and his/her family to go to their hometown to meet their relatives and to look after the family’s immovable properties located there. This facility is called the Home Town LTC.

In the past, since only a few utilized this facility, there wasn’t any confusion in implementing them. When the Government announced that Home Town LTC could be converted as All India LTC, troubles began and clarifications were required.

LTC rules state that the headquarter/place of posting and the employee’s Home Town are the same, then he/she is not entitled to the conversion of Home Town LTC.

There are many questions in the minds of the employees about this clause.

Will the facility of Home Town LTC be denied if the headquarters and home town share the same Postal Pin code?

Does this apply if both come under the limits of the same municipality or Panchayat?

Will the 8 KM rule of CGHS apply to this?

Should the home town and headquarters not be located in the same district?

What does the phrase “irrespective of distance,” which is underlined in a number of orders, mean?

Will the interpretation differ from one office to the other?

A number of such doubts prevail among employees.

One thing is for certain – Central Government employees will now be very alert about definitions regarding hometowns.

Source:http://90paisa.org/headquartershome-town-ltc-central-government-employees-confusions-continue/

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Clarification on definition of Hometown LTC

CIRCULAR

Office of the Principal Controller of Accounts (Fys)

10A, S. K. Bose Road, Kolkata — 700001

No. Pay/Tech-I/LTC/2014/04

To

All Controllers of Finance and Accounts (Fys)

Dated: 25.04.2014

Sub : Clarification on definition of Hometown LTC

In continuation to CGDA, Delhi Cantt. letter No. AN/XIV/14162/TA/DA/LTC dated 28- 05-2013 circulated under this office Circular No. 063/AN/VIII/LTC/XIV dated 28-06-2013 on the above subject, HQrs. Office has further clarified vide No. AN/XIV/14162/TA/DA/LTCNol-II dated 04-03-2014 (copy enclosed) that areas falling within Urban Agglomeration of a city but within different districts may be termed as ‘same station’ for the purposes of LTC Rules.

The same may please be circulated to all Branch Accounts Offices under your jurisdiction for information, guidance and necessary action.

Asstt.Controller of Accounts(Fys)

Controller General of Defence Accounts,

Ulan Batar Road, Palam, Delhi Cantt-110010

No. AN/XIV/14162/TA/DA/LTC/Vol-II                                                        Dated : 04/03/2014

To

The P C of A(Fys)

10 A, S.K.Bose Road,

KoLkata

Subject: Clarification on definition of Hometown LTC.

Reference: Your Office letter No. Pay/Tech-I/LTC dated 25.11.2013.

The matter has been examined in the light of extant rules on the above subject and the facts brought out under your letter cited above.

2. In this regard, attention is invited to GoI, M.F. O.M. No. 21011/13/89- E.II(B), dated 20.12.89 also reproduced under Rule 5 of FRSR Part IV DA , DR and HRA Rules which clearly stipulates that – “the phrase ‘same station’ includes all places which are treated contiguous to the qualified city/town in terms of paras 3(b)(ii) and Para 3(b)(iii) and those places which are included in the Urban Agglomeration of a qualified city”.

3. In terms of the above OM, areas falling within Urban Agglomeration of a city but within different districts may be termed as’same station”for the purposes of LTC Rules. Hence, practice being followed by your office is in consonance to the rules.

(Upendra Kumar)

For CGDA

Source:http://pcafys.nic.in/files/HT%20LTC.pdf

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LTC (SOME IMPORTANT FAQ)

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LTC (SOME IMPORTANT FAQ)

LTC (SOME IMPORTANT FAQ)

APRIL AND MAY MOST OF THE CENTRAL GOVERNMENT EMPLOYEES BEST TIME TO AVAIL LTC. SOME IMPORTANT FAQ GIVEN BELOW TO KNOW ABOUT LTC.

1.WHAT IS HOME TOWN LTC?

Hometown is the place declared by the employee as his home town

2. What is the frequency of Home Town LTC? 

LTC to home Town is available for once in two years. i.e once in a block of two calendar years, The current block runs from 2010-2013 and so on.

3. What is ALL India LTC? 

The leave travel concession to any place in India shall be admissible irrespective of the distance of the place of visit from the headquarters of the Government servant, once in a block of four calendar years

4. How many times a government servant can avail LTC in a block of four years? 

LTC is allowed for journey to “Home Town” once in a block of two years and“Any place in India” once in a block of four years in lieu of any one of two Home town LTC. In other words, in a block of 4 years a government at the maximumcan either avail one home town LTC and one All India LTC or two home town LTC.

5. What is the LTC provisions available to New recruits? 

Leave travel concessions shall be admissible on completion of one year’s continuous service Fresh recruits to central government may be allowed to avail 3 home town LTC and one All India LTC in lieu of one home town LTC. This concession is entitled to them for first two block years of four years.

6. What is the provisions for encashing the Earned Leave while proceeding on LTC? 

Government officers are allowed to encash ten days of earned leave at the time of availing of LTC and to the extent of sixty days during the entire career. The leave encashed at the time of LTC will not be deducted from the maximum amount

of earned leave encashable at the time of retirement. It is further clarified that where both husband and wife are Government servants, the present entitlement for availing LTC shall remain unchanged, and encashment of leave equal to 10 days at the time of availing of LTC will continue to be available to both, subject to a maximum of sixty days each during the career.

7. Can I change my Home Town? 

The hometown once declared and accepted by the controlling officer shall be treated as final. In exceptional circumstances, the Head of the Department or if the Government servant himself is the Head of the Department, the Administrative Ministry, may authorise a change in such declaration provided that such a change shall not be made more than once during the service of a Government servant.

8. Can I carry over if I could not avail LTC during a particular block year? 

A Government servant who is unable to avail of the leave travel concession within a particular block of two years or four years may avail of the same within the first year of the next block of two years or four years.

9. Can I get advance amount before proceeding to LTC? 

Yes. Provisional LTC claim to the extent of 90% of estimated fare can bereceived as LTC advance.

10. Whether LTC is available when we travel by a private taxi? 

where a Govt. servant traveling by road takes a seat or seats in a bus, van or other vehicle operated by Tourism Development Corporations in the Public Sector,State Transport Corporations and Transport services run by other Government or

local bodies, reimbursement shall be either the actual hire charges or entitled class by rail by the shortest direct route, whichever is less. Reimbursement shall not be admissible for journey by a private car (owned, borrowed or hired),or a bus, van or other vehicle owned by private operators.

11. What is the present position for travel by Air when LTC is availed? 

As per OM No.7(1)E.Coord/2009 dated 22nd March, 2010 austerity measures will remain in place for travel by air (where admissible) on LTC, which would continue to be restricted to economy class irrespective of the entitlement. Also

travel by private airlines has also been restricted as far as LTC is concerned.However, travel by air using private airlines while performing tour to North Eastern Regions on LTC has been permitted.

12. Whether the relaxation for travel by air to visit to NER has been extended? 

No. According to the Office memorandum No.F.No.31011/4/2007-Estt.(A) Dated 30th April 2012 the relaxation for travel by Air to visit NER ends on 30th April 2014. The commencement of outward journey for availing the LTC to visit NER should be on or before 30-04-2014 and 17-6-2014

13. Whether Group C and D employees can travel by Air to NER from their place of posting while proceeding on LTC? 

No. As per the OM No: 31011/4/2007-Estt (A) dated 2.5.2008, Group A and Group B employees will be entitled to travel by Air from their place of posting in the case of tour to NER availing LTC. Other categories of employees will beentitled to travel by air to a city in the NER from Guwahati or Kolkota.

14. Can I convert my home town LTC into LTC for destinations in NER, if had performed all India LTC already during the block year of 4 years? 

Yes. As per the OM No: 31011/4/2007-Estt (A) dated 2.5.2008, all central government employees will be allowed conversion of one block of Home Town LTC into LTC for destination in NER. This relaxation is irrespective of the

availment of all India LTC previously by the employee in the same block year of 4 years. For example, if an employee availed All India LTC in lieu of home town LTC in the first block consisting of two years, he is eligible to avail LTC to NER in lieu of Home town LTC available in the second block consisting of two years

15. Whether I can avail LTC for my parents who are not entitled for any sort of Leave travel concession by virtue of their employment? 

No. If parents are not wholly dependent on the government servant, they are not entitled for any LTC.

16. What is LTC 80?

LTC 80 is a scheme offered by Air India for booking air tickets when central government officers avail LTC. Prior to July 2009, tariff under LTC 80 was very significant as officers were allowed to travel in private airlines while claiming LTC. In such cases rates under LTC 80 were reimbursed to officers irrespective the amount spent by them for travelling in private airlines.

However, after July 2009, travel by private airlines while proceeding on LTC is not allowed and further officers are allowed to claim only the economy class airfare or LTC 80 rates.

17.what are all the conditions for declaring home town? 

In normal parlance home town is a place where the government servant is born. However it may not be applicable to many as we would have shifted to other places from the place of our birth due to various reasons. The following guidelines provided by govt which are not exhaustive could be useful for deciding the home town. But it’s clearly stipulated that the decision of the Controlling Officer whether or not to accept such place as the hometown of the Government servant shall be final.

The place declared by Government servant is the one which requires his physical presence at intervals for discharging various domestic and social obligations,and if so, whether after his entry into service, the Government servant had been visiting that place frequently. 

The Government servant owns residential property in that place or whether he is a member of a joint family having such property there.

His near relations are resident in that place. 

Prior to his entry into Government service, the Government servant had been living there for some years. 

Where the Government servant or the family of which he is a member owns a residential or landed property in more than one place, it is left to the Government servant to make a choice giving reasons for the same.

18. Whether both the husband and wife are eligible to LTC separately if they are government servants?

When husband and wife both are Govt. servants, they could, at their option, choose to declare separate hometown and both of them may claim the concession separately under the normal provisions of CCS (LTC) Rules in respect of the

members of their respective families subject to the condition that if husband or wife avails the facility as a member of the family of the other, he or she will not be entitled for claiming the concession for self independently. Similarly, the children shall be eligible for the benefit in one particular block as members of the family of one of the parents only.

19. What are all conditions for claiming LTC when the home town of a government servant is outside India? 

A Government servant who declares, subject to the satisfaction of the Controlling Officer, that his hometown is outside India, will also be entitled to the leave travel concession for visiting his hometown. LTC in such a case will be limited to the fares for journey up to and from the railway station (by the shortest route) nearest to the hometown or the railway station for the nearest port of embarkation/disembarkation in India.

20. Whether the family can perform journey separately? 

Where a Government servant and his family perform journeys separately, there is no objection to his presenting separate claims. In each case, however, the claim should be for both outward and inward journeys.

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Guidelines on Air Travel on Official Tours / Leave Travel Concession (LTC) – reg.

No.19024/1/2012-E.IV
Government of India
Ministry of Finance
Department of Expenditure

North Block. New Delhi
Dated the 9th July, 2013

Office Memorandum

Subject: Guidelines on Air Travel on Official Tours / Leave Travel Concession (LTC) – reg.

   Reference is invited to instructions issued by the Department of Expenditure, Ministry of Finance from time-to-time regarding the procedure for booking of air tickets on Government account. As per existing procedure Government officials/offices can book the air tickets directly from Airlines (at Booking counters / Website of Airlines) and if needed, by utilizing the services of authorized agents. viz. M/s Balmer Lawrie & Company Limited (BLCL) and M/s Ashok Travels & Tours (ATT) [Department of Expenditure OM No.19024/1/2009-E.IV dated 16/09/2010 refers]. Air tickets for travel on LTC, to a limited extent, can also be get booked through Indian Railway Catering & Tourism Corporation(IRCTC) [Department of Personnel & Training 0M No. 31011/6/2002-Estt.(A) dated 02/12/2009 refers].

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Availing of LTC (Leave Travel Concession) in current block year.

   Everyone knows that all central government employees can avail LTC through their respective department and can use this opportunity for travelling to any part India. This concession can be availed in block years.  A block year consists of four calendar years. As far this block year is concerned, this year 2013 is the last year in this particular block year – i.e. 2010-2013.

   Employees can use this opportunity this year itself without waiting for an extension in the next year. In the last couple of years the block years were extended for another one year for the benefit of many of our employees who are not utilizing it properly. In JCM Meetings, Trade unions and Federations are demanding more facilities in LTC like Air Travel from anywhere in India. Now employees can travel to Jammu & Kashmir and North Eastern States by air. The government has informed that only about 20% of the employees are utilizing this concession.

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Encashment of leave on availing LTC by family.

Office of The Controller General of Defence Accounts
Ulan Batar Road, Palam, Delhi Cantt.-110010

CIRCULAR

No. AT/I V/4462/PC-XXX

dated:- 8th April 2013

To
All PCsDA/CsDA
PC of A (Fys) Kolkata

Sub:- Encashment of leave on availing LTC by family.

   Copies of MoD (Fin) I.D No. 9 (2)/QA/98 dated:20/03/2012 and DOPT I.D No. 14028/2/2013-Estt.(L) dated: 25th Feb’2013 regarding clarification on encashment of leave alongwith LTC is enclosed for information, guidance and necessary action please.

Sd/-
(Upendra Kumar)
Accounts Officer (AT)

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LTC entitlement of fresh recruits.

Controller General of Defence Accounts, Ulan Batar Road, Palam, Delhi cantt- 10

AN/XIV/ 14162/TA/DA/LTC/ Vol-II

Dated: 12/02/20 13

To
All CsDA/PsDA/IFAs

Subject:- LTC entitlement of fresh recruits.

   This is regarding admissibility of All India LTC to fresh recruits, where the HQr’s and Home town happens to be same.

   2. In terms of Para 4 of DoP&T O.M.No. 31011/4/2008-Estt (A) dated 23.9.2008 —“fresh recruits have been allowed to travel to their home town along with their families on three occasions in and to any place in India on the fourth occasion in a block of four years reckoned from the initial date of joining Govt. service for the first time”.

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AIS(LTC) Rules, 1975 — application of relaxation under CCS Rules to visit North Eastern States and J&K in lieu of one LTC(Home Town) - reg.

No.11022/2/2008-AIS-11
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

North Block, New Delhi-110001
Dated, the 29th  June, 2012.

To
The Chief Secretaries of all the
State Governments and UTs.

Subject: -  AIS(LTC) Rules, 1975 — application of relaxation under CCS Rules to visit North Eastern States and J&K in lieu of one LTC(Home  Town) - reg.

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General Information about-LTC/TA&DA.

General Information

   a. The concession to home town is allowed once in a block of two calendar years. The block is counted from 1956-57 and current block year for home town LTC is 2010-11.

   b. The concession to visit any place in India is admissible once in a block of 4 calendar years. The first 4 year block was 1974-77 and the current block is 2010-13.

   c. Concession is also admissible during maternity leave.

   d. Concession can be combined with journey on tour or transfer.

   e. Intended place of visit to be declared in advance, in case of All India LTC.

   f. Declared place of visit can be changed before commencement of the journey with the approval of controlling authority.

   g. Declared place of destination must be visited.

   h. Government servant and/ or members of his family may visit either the same place or different places of their choice.

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