Central Civil Services (Leave Travel Concession) Rules, 1988 – Fulfillment of procedural requirements- Clarification reg.

Central Civil Services (Leave Travel Concession) Rules, 1988 – Fulfillment of procedural requirements- Clarification reg.

No.31011/3/2015-Estt.(A.IV)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training

Establishment A-IV Desk

North Block, New Delhi-110001

Dated February 9, 2017

OFFICE MEMORANDUM

Subject:- Central Civil Services (Leave Travel Concession) Rules, 1988 – Fulfillment of procedural requirements- Clarification reg.

The undersigned is directed to refer to para 8 and 9 of the Guidelines enclosed in this Department’s O.M. of even number dated 18.2.2016 on the above noted subject and to say that the issues have been revisited. It has been decided that the cases where a Government servant travels on LTC upto the nearest airport/railway station/ bus terminal by authorized mode of transport and undertakes rest of the journey to the declared place of visit by private transport/ own arrangement (such as personal vehicle or private taxi etc.), may be dealt with as follows:-

(a) In all such cases the Government servant may be required to submit a declaration that he and the members of the family in respect of whom the claim is submitted have indeed travelled upto the declared place of visit.

(b) If a public transport is available in a particular area, the Government servant will be reimbursed the fare admissible for journey by otherwise entitled mode of public transport from the nearest airport/railway station/bus terminal to the declared place of visit by shortest direct route.

(c) In case, there is no public transport available in a particular stretch of journey, the Government servant may be reimbursed as per his entitlement for journey on transfer for a maximum limit of 100 Kms covered by the private/personal transport based on a self-certification from the Government servant. Beyond this, the expenditure shall be borne by the Government servant.

(d) Furnishing of false information will attract disciplinary action under the CCS(CCA) Rules, 1965.

Note: For the purpose of these rules, the expression ‘Public Transport” means all vehicles, including trains and airplanes operated by the Tourism Development Corporations in the Public Sector, State Transport Corporations and Transport services run by other Government or local bodies.

Sd/-

(Surya Narayan Jha)

Under Secretary to the Government of India

Source: http://dopt.gov.in/

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Air Travel on Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town – CGDA Order

Air Travel on Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town – CGDA Order

Air Travel – Accounting and Payment by PAO

Government of India

Controller General of Defence Accounts

Ulan Batar Road, Delhi cantt – 110066

(Defence Travel System, E – Ticketing Project)

Phone No.: 011-26108268/26163404 /Fax No.: 011-26163403

E-mail: support@pcdatravel.gov.in

Website: http://pcdatravel.gov.in

No.Mech/EDP/861/E-T/Air

Dated: 15/09/2016

To,

The PCsDA/CsDA,

Subject: Air Travel – Accounting and Payment by PAO

Reference: HQrs Office letter No.Mech/EDP/861/E-Ticketing/Phase-III dated:21-12-2015.

It is intimated that under the e-Ticketing system – wherein Rail Tickets are being booked in lieu of warrants, an Air travel module has also been launched in collaboration with Balmer Lawrie to cover all types of moves like Temporary Duty, Permanent Transfer, LTC All India and LTC Home Town. Air tickets are being booked through DTS since 11 September 2015 by various units across Services under different PAOs. The payment procedure as agreed between CGDA and Balmer & Lawrie is post payment.

2. All PCsDA/CsDA/PCA{Fys) along with this HQrs office has been issued two set of tokens/login-id for this purpose.

(a) One set of Token /Login-Id for DAD Employee: – For booking of Air Tickets i.e. Master Booker Tokens and Competent Authority Approval Tokens for booking of Air Tickets for entitled DAD officers (already issued during training in the Jan, 2016).

(b) PAO tokens for generating and downloading of system generated booking details /Bills and invoices of air tickets booked for DAD entitled officers for payment. Such Tokens (Issued recently) cannot be used for booking of Air Tickets.

3. Process of Booking of Air Tickets: As mentioned in para 2(a) above, one set of Token/Login Id has already been issued for DAD Employee for profile creation of all officer/staffs entitled to travel by Air and booking of Air Tickets. Air Tickets. Initially, profiles of all the officers/staffs working under jurisdiction of each PCsDA/CsDA and PCA(Fys) need to be created for booking of Air Tickets. The creation of profile is a onetime process and need not be done again. When an officer/staffs will be transferred from one PCsDA/CsDA to another, in such case his profile need to be “Transferred out” by the old office and accordingly his new office will perform the activity of “Transfer in” of such officers/staffs. All such activities like profile creation, editing of profile, Air Travel Booking request and cancellation request are performed by master booker /Booker token. At the same time, Approval/Approving token is used for approval of all such request as forwarded by the master booker token through DTS system. Accordingly, once travel request is approved by Competent Authority/Approving Authority, Master Booker/Booker Token can book the Air Ticket as per Travel Regulation and Movement Sanction.

4. Process of Payment of Air Tickets to Balmer Lawrie & Co.: – As mentioned above, the booking of Air Tickets has been launched in collaboration with Balmer Lawrie, the payment procedure as agreed between CGDA and Balmer & Lawrie is post payment. Following steps are involved in processing of payment of Air Tickets to Balmer Lawrie & Co.

(a) Online Accounting and Payment Module for Air Travel: – As mentioned in para 2(b) above, Air Ticket booking details and voucher for Air Ticket booked during a particular period can be generated by logging in to the PAO Module for further processing of payment to Balmer & Lawrie Co.

(b) Preparation of Punching Medium: – After generation of the voucher by logging-in to the PAO Module, PCsDA/CsDA will prepare Punching Medium to compile under respective code head as per classification hand book.

(c) Payment Through NEFT: – After preparation of Punching Medium and Daily Payment Sheet, PCsDA/CsDA will make payment of the due amount through NEFT or through any other process is being followed in their offices. (d) Voucher Settlement: – After payment PCsDA/CsDA will log-in to the PAO Module and will mark against each invoices as payment done.

(e) Voucher Acknowledgement: – All payment will be acknowledged by Balmer & Lawrie through System and PCsDA /CsDA will be able to download Receipt voucher of payment from the system.

4. Claim Submission: – As the Air Ticket booked through system is given to the officer is as good as advance to the officer/staff serving in the PCsDA/CsDA offices, traveler will submit his final claim within one month after completion of the journey along with original boarding pass and a copy of the Air Ticket booked through DTS

5. In this regard it is intimated that PCsDA/CsDA who are not having PKI tokens (One set of Booking Token with two tokens (One for Master Booker/Booker Token and another for Approval Token)) for booking of Air Tickets through DTS and one PKI token (PAO Token) for generation of voucher and processing payment are requested to intimate to this HQrs office for issuing of the same. PCsDA/CsDA/PCA(Fys) offices in possession of one set of PKI token (One for Master Booker/Booker token, another for Approval token) are requested to start booking of Air Tickets through DTS immediately.

Jt. CGDA (IT&S) has seen.

Sd/-

Deepak Kumar

Sr.ACGDA(IT & S)

Source: www.cgda.nic.in

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Book LTC Tickets on Lowest Fare or Face Action: Modi Government to Staff

Book LTC Tickets on Lowest Fare or Face Action: Modi Government to Staff

The ministries concerned will also carry out random checks with airlines to ensure that the tickets were booked at the lowest fare available on the date of purchase

Employees who fail to buy air tickets at the lowest price available on the day while undertaking journey on Leave Travel Concession (LTC) claim will face severe penal action, as per the draft guidelines finalised by the Centre.

The move comes after the government noticed instances where some of its employees colluded with private travel agents to submit LTC claims showing inflated airfare to clandestinely obtain undue benefits like free boarding, lodging, transport or cash refunds.

The Central Bureau of Investigation (CBI) is also looking into cases of alleged irregularities in availing the LTC claims.

The ministries concerned will also carry out random checks with airlines to ensure that the tickets were booked at the lowest fare available on the date of purchase.

“It has now been decided that in accordance with the canons of financial propriety, government servants should purchase tickets at the lowest rate available at the time of booking for the date and time of scheduled journey.

“Government servant will be required to submit print-out of tickets showing date and time of booking in addition to the fare charged,” the new guidelines drafted by the Department of Personnel and Training (DoPT) said.

Any violation of the existing norms by authorised travel agents — M/s Balmer Lawrie & Company, M/s Ashok Travels & Tours and IRCTC — will invite blacklisting.

A government employee gets reimbursement of tickets for to-and-fro journey, in addition to leaves, when he avails LTC.

There are about 50 lakh central government employees.

The proposed guidelines have cited provisions of the service rules “which require the government servants to maintain absolute integrity at all times”. In addition, cheating and fraud also attract various sections of the Indian Penal Code (IPC), it said.

“Ministries and departments should therefore not hesitate to take severe action against employees guilty of deliberate malpractices, particularly in collusion with travel agents etc,” the DoPT said.

The new guidelines are likely to come into force from next month, a senior government official said.

The DoPT has also warned the employees that any plea of ignorance of rules will not be entertained and any deviation will be handled legally and in accordance with the service rules.

As per the draft guidelines, while submitting the LTC claim after completion of the journey, the government servant will be required to submit a self-certificate on plain paper that the airfare claimed by him or her in respect of the fare charged by the airline is for the air journey only and does not include any charges for any facility, undue benefit including boarding, lodging or local transport.

The employees need to certify that the tickets were booked “at the lowest fare available for the destination at the time of booking for the scheduled date and time of departure” and that they are aware that suppression of any information or furnishing wrong information will render them liable to disciplinary action.

Source : EconomicTimes

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Central Civil Services (LTC) Rules, 1988 – Reimbursement of Rail Fare on LTC in respect of Children of 5-12 yrs age group – Clarification reg.

No.31011/3/2016-Estt(A.IV)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training

Establishment A-IV Desk

North Block, New Delhi-110 001

Dated: April 29, 2016

OFFICE MEMORANDUM

Subject:- Central Civil Services (Leave Travel Concession) Rules, 1988 – Reimbursement of rail fare on LTC in respect of children of 5-12 yrs age group – Clarification reg.

As per Railway Board’s circular No.71 of 2015, Ministry of Railways have decided that in case of children above 5 years and under 12 years of age, for whom full berth/seat is sought at the time of reservation, full fare shall be charged. It is mentioned that if berth/seat is not sought for the children of age 5 years and under 12 years of age at the time of reservation, then half of the adult fare shall continue to be charged subject to minimum distance for charge. This would be effective for the travel w.e.f. 10.04.2016.

2. In this regard, several references have been received in this Department from various Ministries/ Departments seeking clarification as to whether the full fare charged by the Railways for reservation of berth for children between 5 years and 12 years shall be reimbursable while availing LTC facility.

3. The matter has been examined in consultation with Department of Expenditure, Ministry of Finance and it has been decided that for the family members of the Government servant, aged between 5 yrs and under 12 yrs, the actual rail fare shall be reimbursed for LTC, as per the choice of rail tickets purchased by the Government servant.

Sd/-

(Surya Narayan Jha)

Under Secretary to the Government of India

Source:http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/31011_3_2016-Estt.A-IV-29042016.pdf

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Central Civil Services (Leave Travel concession) Rules, 1988 – Fulfillment of Procedural Requirements.

No.31011/3/2015-Estt (A.IV)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training

Establishment A-IV Desk

North Block, New Delhi-110 001

Dated: January 11, 2016

OFFICE MEMORANDUM

Subject:- Central Civil Services (Leave Travel concession) Rules, 1988 – Fulfillment of Procedural Requirements.

This Department is in receipt of a number of references regarding the procedural difficulties faced by the Government employees in application and settlement of the LTC claims. Sometimes, the Government servants claim that failure to follow the correct procedure was on account of a lack of knowledge of the rules/instructions while in the other cases the delay is caused in the late processing of LTC claims.

2. To remove these bottlenecks, this Department has decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/claims of the Government servants.

S.No                  Course of action                              Time Limit

1                   Leave Sanction                               5 days + 2 days*

2            Sanction of LTC advance                        5 days + 2 days*

3        Time taken by Administration for 

          verification of LTC claim after

    the LTC bill is submitted by the Government           10 days + 2 days*

             employee for settlement.

4                  Time taken by DDO                              5 days + 2 days*

5             Time taken by PAO                               5 days + 2 days*

It may be noted that in cases where the place of posting of the Government employees is away from their Headquarters, additional 2 days transit-time may be allowed. The person proceeds on LTC after S.No.1 and 2 i.e. after ten days of applying LTC.

3. Under CCS (LTC) Ruler, the Government servants are required to inform their Controlling Officer before the journey(s) on LTC to be undertaken. It has now been decided that the Leave Sanctioning Authority shall obtain a self-certification from the employee regarding the proposed LTC journey. The proforma for self-certification has been annexed with this O.M.

4. In addition to the above, it has been decided that whenever a Government servant applies for LTC, he/she may be provided with a copy of the guidelines (enclosed) which needs to be followed while availing LTC.

5. Employees may be encouraged to share interesting insights and pictures, if any, of the destination he/she visited while availing LTC on an appropriate forum.

6. Comments of the above proposal may be furnished within 15 days via e-mail to email address jha.sn@nic.in.

Enclosures:

1.Proforma for self-certification 

2.Guidelines 

Sd/-

(Surya Narayan Jha)

Under secretary to the government of India

Source : www.persmin.gov.in

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Period for applying LTC advance

Press Information Bureau 

Government of India

Ministry of Personnel, Public Grievances & Pensions

Period for applying LTC advance 

A Government servant can draw the Leave Travel Concession advance 65 days before the proposed date of outward journey. 

Indian Railways has fixed the advance reservation period as 120 days excluding the date of journey w.e.f. 01.04.2015 for all long distance mail/express trains as well as Shatabdi Express trains. 

The issue of any change in instructions relating to drawal of advance for LTC has to be decided keeping in view all factors including changes made by the Railways, as well as financial implications. 

This was stated by the Minister of State in the Ministry of Personnel, Public Grievances and Pensions and Minister of State in the Prime Minister’s Office, Dr. Jitendra Singh in a written reply to a question by Shri Kiranmay Nanda in the Rajya Sabha today. 

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Regulation of journeys on use of own/ hired taxi on account of disability of the Government Employees on LTC – CGDA Orders

Regulation of journeys on use of own/ hired taxi on account of disability of the Government Employees on LTC – CGDA Orders

Office of the Controller General of Defence Accounts,

Ulan Batar Road, Palam, Delhi Cantt-110010

Circular

No. AT/IV/4462/LTC Claim

Dated: 13th Jan 2015

To
All PCsDA/ CsDA
PCoA (F‘ys) Kolkata

Sub: Regulation of journeys on use of own / hired taxi on account of disability of the Govt. Servant on LTC.

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LTC 80 for non entitled Government Servants

GOVERNMENT OF INDIA

MINISTRY OF PERSONNEL,PUBLIC GRIEVANCES AND PENSIONS

RAJYA SABHA

QUESTION NO 2907

ANSWERED ON 18.12.2014

LTC 80 for non entitled Government Servants

2907 SHRIMATI BIMLA KASHYAP SOOD

Will the Minister of PERSONNEL,PUBLIC GRIEVANCES AND PENSIONS be pleased to satate :-

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The LTC scam is being investigated by CBI

In a reply to the  question asked by Shri. Shri KINJARAPU RAM MOHAN NAIDU regarding the Media Reports about LTC scam, the Minister of State in the Ministry of Personnel, Public Grievances and Pensions and Minister of State in the Prime Minister’s Office Shri.DR. JITENDRA SINGH submitted the following:-

Department of Personnel & Training (DoPT) had received a letter from Central Vigilance Commissioner addressed to Cabinet Secretary regarding irregularities and misuse in availing Leave Travel Concession (LTC) by the public servants in the Central Government, its Public Enterprises (PSEs) and Public Sector Banks, in violation of the guidelines. The matter is being investigated by CBI. Government of India formulates the policies and schemes keeping in mind the various service requirements of the employees and their welfare. Various Ministries/Departments & other agencies of the Government of India are responsible for the proper implementation of these policies. These policies are reviewed from time to time and also amended when situation demands. In case of Leave Travel concession if any fraudulent claim is made, the irregularities are looked into in terms of Rule 16 of the CCS(LTC) Rules, 1988 and disciplinary proceedings are initiated against the Government servant on the charge of preferring a fraudulent claim which may result in imposition of the any of the penalties specified in Rule 11 of CCS (Classification, Control and Appeal Rules), 1965. If found guilty, the Government servant shall not be allowed the next two or more sets of LTC in addition to the sets already withheld during the pendency of the disciplinary proceedings.

The question and Answer tabled in the Lokhsabha is given below

GOVERNMENT OF INDIA

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS

LOK SABHA

UNSTARRED QUESTION NO  807

ANSWERED ON 16.07.2014

LTC SCAM

807 .       Shri KINJARAPU RAM MOHAN NAIDU

Will the Minister of         PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS           be pleased to state:-

(a) whether the Government is aware of any LTC scam in the country as reported in the media;

(b) if so, the details thereof along wih the nature of the said scam; and 

(c) the action taken against the defaulting officials/VVIPs and the measures taken to prevent its recurrence in future?

ANSWER

 Minister of State in the Ministry of Personnel, Public Grievances and Pensions and Minister of State in the Prime Minister’s Office. (DR. JITENDRA SINGH)

 (a),(b) & (c): Department of Personnel & Training (DoPT) had received a letter from Central Vigilance Commissioner addressed to Cabinet Secretary regarding irregularities and misuse in availing Leave Travel Concession (LTC) by the public servants in the Central Government, its Public Enterprises (PSEs) and Public Sector Banks, in violation of the guidelines. The matter is being investigated by CBI. Government of India formulates the policies and schemes keeping in mind the various service requirements of the employees and their welfare. Various Ministries/Departments & other agencies of the Government of India are responsible for the proper implementation of these policies. These policies are reviewed from time to time and also amended when situation demands. In case of Leave Travel concession if any fraudulent claim is made, the irregularities are looked into in terms of Rule 16 of the CCS(LTC) Rules, 1988 and disciplinary proceedings are initiated against the Government servant on the charge of preferring a fraudulent claim which may result in imposition of the any of the penalties specified in Rule 11 of CCS (Classification, Control and Appeal Rules), 1965. If found guilty, the Government servant shall not be allowed the next two or more sets of LTC in addition to the sets already withheld during the pendency of the disciplinary proceedings.

Source: Lok Sabha

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